Late Death Certificate: Application Procedures in Kenya

A late death certificate in Kenya refers to any death that is not registered within six months from the date of occurrence.

To facilitate a more efficient application process for a late death certificate, the applicant must provide at least some of the following requirements and documentation:

• Burial Permit
• Original ID card of the Deceased i.e national id, alien id, passport or a birth certificate
• Medical record from a hospital
• Letter from the assistant chief from where the death occurred
• Police report for unnatural death
• Autopsy Report
• Any other proof of death as may be required by the registrar

The documents should be accompanied by a duly filled late registration form and payment receipts from the eCitizen portal.

The first step is to apply online through the eCitizen portal. The procedures include:

• Filling out the form
• Selecting a pickup location for submitting documents and collecting the certificate
• Uploading all required documents
• Making the payments

Here is the online detailed procedure on how to apply.

1. Visit E-Citizen.
2. Log in or create an account if you don't have one.
3. Scroll down to the civil registration department and click the "Get Service" button.
4. Click "Make Application," select "Death Certificate," and follow the instructions.
5. You will need to fill in the following information:
• District of death
• Burial permit number
• Exact place of death
• Pick-up location
• Name of deceased as per Identity Card
• Gender
• Date of death
• Age of deceased
• Occupation of deceased
• Address of applicant
6. Once you've entered the required information, upload scanned required documents and click "Continue" to review it.
7. Click "Submit" to submit the application and make a payment. Choose your method of payment.
8. Make the payment and print your payment receipt and the filled form.

Wait at least 2 to 3 weeks before submitting a copy of your eCitizen invoice and the completed form to the selected pickup location (Civil Registration Services Offices or a nearby Huduma Centre) to start processing.

You should present the following documents for processing:

1. Original ID card of the deceased.
2. A burial permit for the deceased or another important document that provides evidence of the occurrence of death.
3. eCitizen payment receipts and forms.

After presenting your documents at the nearest pick-up location (civil registration office or Huduma Centre) and confirming the required documents, the certificate will be processed and ready for collection within minutes.

Here is a detailed price breakdown of the charges applicable when applying for a death certificate in Kenya;

Department of Civil Registration Services